Administrative Assistant - Part Time

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Title: Admin Assistant
Reports to: Plant Manager
Company: Pan Glo
Location: 2401 Sherman St. Pheonix, AZ 85009
Administrative Assistant
Part Time - 20-25 Hours per week.
To support the facility administratively by performing duties related to personnel, purchasing, production, payroll, health and safety, insurance/worker's compensation and general office activity. Reports to Director of Operations.
Primary Duties and Responsibilities include the following :
Qualifications, Knowledge and Ability:
Perform general office duties including typing, filing, answering phones, greeting visitors, maintaining office supplies, checking and routing mail and arranging travel plans
Generate weekend, month-end and year-end reports including financial, inventory, absenteeism, bake ware schedule, material usage and health and safety.
Perform a variety of bookkeeping functions. Purchase Order Requests and Purchase Orders and contacting of vendors to place order, and follow up on delivery
Perform a variety of duties related to management ensuring proper execution of paperwork, and monitoring services
Oversee Production/QC records including job numbers, work orders, production paperwork and Quality Control paperwork. Ensure that all records are accurate and legible and that they are properly filed.
Assist in the set up and monitoring of a comprehensive preventative maintenance program.
Arrange and oversee pickup/drop off of materials at plant site, as necessary. Insure proper labeling of goods and billing of transportation. Keep appropriate records.
Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures
Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements, implementing changes
Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities
Perform other duties as required or necessary.
Associate degree in business or related field preferred; 1-3 years related experience and/or training; or equivalent combination of education and experience
Basic computer skills, word processing, and 10-key calculator
Knowledge of MS Office, Excel and Word
Proficient in data entry
Competent organizing and prioritizing skills to work efficiently
Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
Attention to detail and accuracy, sort, check, count, and verify numbers
Good mathematical background
Good communication skills: ability to listen, communicate (written and verbal), excellent grammar, spelling and proof-reading skills and follow-up effectively with all staffing levels and customers
Ability to work independently, self-starter, energetic
Ability to demonstrate good common sense and sound judgment
Flexibility to adapt to all situations and work varied hours, possible weekends or evenings
Ability to perform at high levels in a fast-paced ever-changing work environment
Ability to anticipate work needs and follow through with minimum direction
Ability to meet deadlines
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Location:
Phoenix
Job Type:
PartTime

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