Administrative Assistant: III

2 Days Old

Job Title: Administrative Assistant III
Duration: 6-Month Contract (Possibility of Conversion)
Location: Los Angeles, CA- 4 Days Onsite
Work Hours: 8:00/8:30 AM - 5:00/5:30 PM PST (Must stay until 5 PM due to legal filings)
Position Overview
Level III Administrative Assistant with 5-8 years of experience providing administrative support to a department or individual. Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies, and sorting/distributing mail. May work on special projects. Strong communication and organizational skills are essential. Familiarity with MS Office required.
Key Responsibilities
Provide administrative support to litigation paralegals and legal team
Assist with scheduling meetings and coordinating calendars
Help paralegals prepare interrogatories and boilerplate templates
Assist with formatting and preparing legal documents
Support filings and ensure deadlines are met (5 PM PST filings)
Coordinate meetings and conferences
Handle general administrative duties including filing, documentation, and communication
Work on special projects as needed
Required Qualifications
5-8 years of Administrative Assistant experience (Level III)
Previous experience as a Legal Assistant or Legal Administrative Assistant supporting litigation
Experience formatting legal documents
Strong communication and organizational skills
Familiarity with MS Office
High School Diploma required
Preferred Qualifications
Regulatory experience preferred
Experience working in the legal department of a utility company
Experience with SharePoint
Experience with iManage Repository
Litigation background required
Personal injury litigation experience acceptable if regulatory experience is not available
Not seeking Executive Administrative background
Apply
Location:
Los Angeles

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