Administrative Assistant II

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Administrative Assistant II

BizTek People is in search of an experienced Administrative Assistant for our client in NY!

A leading financial institution seeks a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment. The ideal candidate will be a team player, serving as a temporary assistant to the department and collaborating with the administrative team as needed.

Responsibilities:

  • Coordinate travel arrangements for senior staff, including ground transportation, flights, and hotel accommodation.
  • Process timely and detailed expense reports via Concur for employee reimbursement; follow up on missing receipts and payment status.
  • Schedule and coordinate meetings via Outlook, providing officer availability as requested; arrange guest passes and catering if needed.
  • Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior-level individuals across the firm.
  • Communicate company policies and procedures to officers and associates regarding client entertainment.
  • Manage general office needs, such as ordering supplies and handling mail distribution.

Requirements:

  • Extensive experience with Concur.
  • Minimum three years' experience as an administrative assistant in finance industry preferred.
  • Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel.
  • Excellent verbal communication and telephone skills.
  • Detail-oriented, personable with a consistent positive attitude.
  • Ability to work in a team environment and handle multiple tasks with little or no supervision.
  • Familiarity with a corporate office environment in terms of professionalism, etiquette, dress.
  • Utilizes good judgement and discretion, maintains the highest level of confidentiality.
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Location:
New York

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