Administrative Assistant II

Compensation: $18.71 - $23.59 CS113 Hourly

Employment Type: Regular

Scheduled Weekly Hours: 40NE07

Department: Administrative Operations

Position Summary

The Administrative Assistant II will provide general administrative, and front desk duties to the First Born and More Model Office and Institute for Innovative Family Programs (IIFP). This position provides administrative support to staff with purchasing, scheduling, maintaining records through a database, data entry, and other duties as assigned. Provides direct support to students, early childhood workforce, and community partners through recruitment, applications, and admissions. Must be committed to working in a diverse college setting and providing quality customer service to the community.

Duties & Responsibilities

• Prepares, processes, and tracks financial program data, documents, and applications.
• Prepares documents and tracks purchasing processrequisitions, purchase orders, invoices, and P-cards.
• Provides support with the development of standardized operating procedures.
• Provides administrative support to First Born and More Director and staff through scheduling, preparing documents, creating materials, event management, follow-up, and other duties as assigned.
• Manage events calendars, newsletter, social media channels, and support other recruitment and community engagement opportunities.
• Coordinates with SFCC services for First Born and More and IIFP events and trainings.
• Coordinates the translation of documentation, child care, and the details of event planning start to finish.
• Provides support at the Early Childhood Center of Excellence (ECCOE) Welcome Center
• Coordinates travel for staff
• Creates and tracks HR documents.
• Tracks and manages budgets and purchasing.
• Tracks and manages grant and reporting deadlines.
• Tracks programmatic inventory including the management of equipment.
• Tracks programmatic data in a database or workflow software.
• Updates and maintains program information related to marketing, handbooks, presentations.
• Research grant opportunities.
• Performs related duties as assigned.

Knowledge, Skills and Abilities

• Ability to pass a background check.
• Ability to maintain confidentiality of records and data.
• Ability to multi-task and establish priorities across multiple programs.
• Business level knowledge of Microsoft and job-related software programs.
• Ability to communicate with diverse students, employers, and community members.
• Ability to work with a variety of individuals representing different skills, attitudes, and disciplines among the college community, and external partners.
• Ability to use excellent written and verbal communication skills in correspondence and creating reports.
• Ability to provide high quality customer service.
• Skill in decision making and problem solving.
• Skills in data entry and maintenance of files, records, and data.
• Skill in compiling information and preparing reports.
• Knowledge of planning and scheduling techniques
• Knowledge of college and department policies and procedures

Work Hours

• Monday to Friday, 8 am to 5 pm.
• Weekend and evening work may be required occasionally.

Physical Demands

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee occasionally lifts light objects, no more than 15 lbs.
• The work is typically performed in an office.
• Occasional evening and weekend work required.

Instructions to Applicants:

Please add the following documents to your application in the "Resume Drop Box" section of your application:

• Resume
• Cover Letter
• Unofficial Transcripts (Official transcripts will be required upon hire.)

Best Consideration Date: [07/28/2025]

Minimum Qualifications:

• High School diploma or GED.
• One (1) year of related administrative and financial management experience.

Preferred Qualifications:

• Associate Degree or higher.
• Experience working in higher education or with community organizations.
• Finance and purchasing experience.
• Bilingual and Biliterate English and Spanish.

Additional Comments to Applicants:

Applications are disqualified in the first level of review if they do not meet all Minimum Qualifications listed in this job posting. (Years of experience are calculated based upon numbers of hours worked per week. Example: 2 years of experience working 20 hours per week equals 1 year of experience.) Relevant experience pertains to Minimum Qualifications, Job Summary/Basic Function, and Preferred Qualifications/Knowledge, Skills and Abilities described in this job posting. ASSUMPTIONS ARE NOT MADE at any level of SFCC's Hiring Process if information presented in the application material does not clearly address the Minimum Qualifications, Job Summary/Basic Function, and Preferred Qualifications/Knowledge, Skills and Abilities. Number of pages of application material will not affect your application, however, LACK OF DETAIL may.

EEO Statement:

As an EEO employer, Santa Fe Community College will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Santa Fe Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.

ADA Statement:

The SFCC is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), SFCC will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

SFCC Recruiting Statement:

Santa Fe Community College is a Hispanic-serving institution, which neighbors the eight northern Indian pueblos in Northern New Mexico. We are committed to attracting and retaining highly qualified and diverse faculty and staff. SFCC strives to make our campus a place where all individuals feel welcome, nurtured, and valued. At the heart of SFCC's mission Empower Students, Strengthen Community. Empoderar a los Estudiantes, Fortalecer a la Comunidad is a commitment that higher education and opportunity should be open to everyone. SFCC fosters a welcoming environment and a climate of inclusivity for students, faculty, and staff. Join the SFCC team in working to empower students and strengthen community!