Are you a detail-oriented administrative professional with a strong background in accounting support and construction office coordination? Specialized Recruiting Group is hiring an Administrative Assistant to join our Rochester team. If youre experienced in bookkeeping, AP/AR, certified payroll, and using construction accounting software like ProContractor, this is your opportunity to make an immediate impact.

Is your CV ready If so, and you are confident this is the role for you, make sure to apply asap. Responsibilities Manage accounts payable and receivable transactions and monitor outstanding balances Maintain accurate bookkeeping records and assist with invoice entry and customer billing Prepare and submit certified payroll reports and state job site reports Coordinate with project managers and leadership to meet deadlines for billing, documentation, and submittals Maintain and organize project files and documentation Serve as the point of contact for vendors, customers, and internal teams Analyze and streamline administrative workflows for better efficiency Support general office functions including payroll submissions, reporting, and vendor management Qualifications 35 years of experience in administrative support, office coordination, or bookkeeping High school diploma or GED required (Associates degree a plus) Construction or contractor industry experience preferred Familiarity with union payroll and project-based work is a plus Required Skills Hands-on experience with ProContractor or similar accounting systems (e.g., QuickBooks, Sage, Foundation, Viewpoint) Strong knowledge of bookkeeping, invoicing, AP/AR, and certified payroll processes Proficient with Microsoft Office (especially Excel and Outlook) Excellent attention to detail, organizational skills, and communication abilities Ability to manage multiple priorities and work independently in a fast-paced setting Preferred Skills Vendor coordination or contract management Familiarity with union labor environments and state-certified reporting Experience supporting project managers or senior leadership in construction