Administrative Assistant 2

Western Nevada College is recruiting for an Administrative Assistant 2. This position does not provide layoff rights and is contingent upon funding. This position is full-time and will be a shared position supporting both the Academic Scheduling Office and Disability Support Services. This position will provide reception, clerical support, captioning and exam proctoring to Disability Support Services. Additionally, this position will provide administrative and clerical support to the Academic Planning office by performing data entry, schedule updates, review and reconciliation of workloads and the Master Schedule, monitoring and facilitating room use, and collaborating with the Dual Credit team to provide accurate data.

Responsibilities include:

• Provide general support to the Disability Support (DSS) program via receptionist duties. Answer telephones, greet students, staff and faculty; schedule appointments, take messages, explain essential program information to prospective students. Respond to routine items not requiring supervisor's attention. Assist NSHE Specialist with exam duties as needed, such as proctoring. Document and report contact with students and staff per supervisor's instruction.
• PDF/Braille conversion of textbooks and exams/quizzes as needed. PDF conversion for use with software such as Read & Write as needed. Contact publishers to obtain alternative forms of textbooks for students as needed. Ensure delivery of Alt textbooks are consistent with copyright laws and standards. Inventory, maintain, and placement of accessible items as needed.
• Perform assigned clerical tasks in an accurate and timely manner using Word, Excel, PowerPoint, and other programs as necessary. Attention to detail to minimize errors is essential. Utilize Accessible Information Management (AIM) to scan and download student files, make notes, obtain alternative textbook requests, etc. Maintain accurate records utilizing shared drives. Receive and store office supplies, forms and equipment according to office policy.
• Under supervision of the Deaf and Hard of Hearing Coordinator, caption videos per guidelines and standards. Develop or edit captions for pre-recorded videos and audio files. Attention to detail, correct spelling and grammar, and timing of captions are essential to this process.

Academic Planning Support

• Provide administrative and clerical support to the Academic Planning Office to ensure a comprehensive, accurate, and timely class schedule each semester.
• Perform data entry and schedule updates using Excel, OnBase, and other designated systems to support the integrity of the Master Schedule.
• Review, reconcile, and document discrepancies in faculty workload data and budget alignment; communicate findings to the Academic Planning Administrator.
• Collaborate with the Dual Credit team to track, verify, and input course data into the Master Schedule in alignment with program requirements.
• Monitor room usage and availability; assist with classroom and event scheduling using scheduling software.
• Respond to and process room scheduling requests in a timely and professional manner, ensuring compliance with institutional scheduling protocols.
• Maintain organized scheduling records including approvals, change requests, and utilization of data for reporting and auditing purposes.
• Communicate schedule updates and room assignments to faculty, staff, and students, and coordinate schedule changes as needed.
• Identify inconsistencies or conflicts in course scheduling; escalate issues to the Academic Planning Administrator and assist in resolution as directed.
• Perform assigned clerical tasks related to scheduling using Microsoft Word, Excel, PowerPoint, and other applicable software programs.

Required Qualifications

• This position requires graduation from high school or equivalent education and two (2) years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR
• One (1) year of experience as an Administrative Assistant I in Nevada State service; OR
• An equivalent combination of education and experience as described above

Preferred Qualifications

Candidates with administrative support experience and a general knowledge of financial and statistical record-keeping methods are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 25

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

For more information, visit the Classified Compensation and Classified Salary Calculator.

Benefits

Retirement Public Employees' Retirement System of Nevada (PERS)

Employees are required to participate in the Public Employees' Retirement System of Nevada (PERS) upon hire, a defined benefit plan. Members are eligible for retirement benefits after a 5-year vesting period.

Perks of Working at WNC

• Beautiful campus located along numerous biking and walking trails
• Health insurance options including dental, vision and life insurance
• Voluntary supplemental retirement plans, both pre-tax and Roth options available (403b, 457b plans)
• Generous annual leave (15-days annually), sick leave (15-days annually), 12 paid holidays
• The WNC Fitness Center offers free Faculty and Staff memberships
• Workers' compensation is paid 100% by the employer. It covers employees in the event of work-related injuries.
• ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff
• Discounted WNC Staff rates for our Child Development Center which has received Four Star Recognition from the Nevada Silver Star Quality Rating and Improvement System.
• Voluntary benefits including: accident, disability, legal services, and more
• Free parking and plenty of it!
• No State income tax!

Education Benefits for Classified Employees and Family Members

WNC is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Classified employees can take up to six credits per semester at a reduced rate.

More information can be found in the Classified Tuition Reimbursement Policy and Classified Family Grant-in-Aid Policy.

Full-Time Equivalent

100.0%

Required Attachment(s)

Attach the following attachment(s) to your application:

• Resume/CV (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
• Cover Letter (optional)
• Contact Information for Three Supervisory References (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
• Transcripts (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
• Veteran Interview Consideration (optional) To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.).

Posting Close Date

This posting is open until filled. Qualified individuals are encouraged to apply immediately. Lists of eligible