Accounts Payable Specialist

DOWL is a top-ranked, multi-disciplined consulting firm with over 60 years of experience in civil engineering and related services. Our in-house expertise spans Civil and Land Development, Construction-Related Services, Transportation and Structures, and Water and Environmental Services. At DOWL, you're valued. We support your growth, offer great benefits, and foster a culture of integrity, professionalism, and teamwork. DOWL provides a comprehensive benefits package to support the health and financial well-being of our full-time employees and their families. DOWL offers a High-Deductible Health Plan with a Health Savings Account (HSA) (including employer contribution). Other benefits include flexible spending account, dental, vision, life and AD&D insurance, short- and long-term disability insurance, dependent care account, employee assistance program, a 401(k) plan with discretionary employer contributions for matching, profit sharing, student debt repayment, paid time off, paid holidays. Paid Time Off (PTO) accrues at a minimum of 16 days per year and accruals being on first day of employment. Employees also receive nine paid holidays throughout the calendar year.

The Finance and Accounting team is a strategic partner at the heart of our civil engineering firm, ensuring every project is backed by strong financial insight and operational excellence. We manage budgeting, forecasting, project accounting, billing, payroll, compliance, and reporting giving our technical teams the clarity they need to deliver high-impact infrastructure and environmental solutions. By turning complex project data into actionable guidance, we help drive profitability, support smart decision-making, and fuel the firm's long-term growth. If you're energized by meaningful work where your financial expertise directly supports projects that shape communities, you'll thrive here.

Summary

The Accounts Payable Specialist is responsible for accurately processing vendor invoices, ensuring timely payments, and maintaining compliance with company policies. This role requires strong attention to detail, organizational skills, and the ability to work collaboratively within the accounting team. Assist in the company's ongoing improvement and refinement of internal control procedures and operational efficiencies. Must flourish in a team environment with varying demands and deadlines and have a willingness to pitch in and get the task at hand completed. Must also be professionally ambitious and willing and able to grow in a dynamic business environment. As part of our commitment to maintaining a safe and trustworthy workplace, all offers of employment are contingent upon the successful completion of a background check and a credit check. All information will be handled in accordance with applicable laws and regulations.

Essential Duties and Responsibilities

• Review, code, and enter vendor invoices into the accounting system.
• Assist with weekly payment runs, ensuring proper approvals and accuracy.
• Respond to vendor inquiries and resolve discrepancies promptly.
• Reconcile vendor statements and research outstanding items.
• Ensure adherence to internal controls and company policies.
• Assist with AP-related accruals and reporting as needed.
• Maintain organized records of invoices, payments, and correspondence.
• Support external audits, tax filings, and compliance reporting.
• Contribute positively to a collaborative team environment and adapt to changing business needs.
• Other duties may be assigned.

Skills and Qualifications

To be successful in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. + 2+ years accounting/finance experience + Experience in an A/E environment preferred + Highly detail oriented and organized in work + Strong communications and interpersonal skills + Ability to self-motivate, act and operate independently with minimal supervision + Proficient with Microsoft Applications + Experience with Deltek Vision or Deltek VantagePoint preferred + Ability to thrive in a fast-paced environment and manage multiple priorities. + Commitment to continuous improvement and team development. + Ability to work cooperatively and collaboratively with all levels of employees, management, and external parties to maximize performance, problem solving and results Certificates, Licenses, Registrations + Driving is an essential job function or a valid driver's license is required to support legitimate business purposes

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this position, the employee is regularly required to sit. The employee is required to talk and hear. The employee is regularly required to stand; walk and use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this position include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.