Key Responsibilities

• Work with project managers to properly submit project closeout documentation
• Request, complete, and submit bid bonds for projects
• Equipment start up sheets.
• Create belt and filter list for completed jobs.
• Request project related certificate of insurance
• Create Master equipment list
• Prepare warranty letters for project closeout
• Keep project assignment sheet current. Update and send an addition of each new project.
• Assist with getting information and projects set up in Procore for small jobs.
• Work with vendors for submittals, lead times and IOM materials.
• Move projects forward from active – Warranty - Completed (3 years) – Job Archive.
• Submit IOMs
• Other project related tasks as assigned

Qualifications:

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 2+ years of administrative or project coordination experience (construction, engineering, or similar industry a plus).
• Strong proficiency in Microsoft Office Suite (Word, Excel, and Outlook) and project management software (e.g., Procore).
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize, and work in a fast-paced environment.
• Problem-solving mindset and proactive approach.

Work Environment:

• Office-based role.
• Collaborative work with cross-functional teams and external partners

Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off
• Paid Company Holidays
• Life Insurance
• Disability Insurance
• 401k with Company Match