Project Management and Estimating Administrative Assistant- Frey Lutz

New Yesterday

Job Description

Job Description

Together We Build – Partnership, Innovation, Excellence, and Safety at Kelso Industries

We're not just offering a job, we're inviting you to be part of a team built on PARTNERSHIP, INNOVATION, EXCELLENCE, and SAFETY.

  • PARTNERSHIP means we work together with trust, loyalty, and an owner mindset, always striving for win-win outcomes.
  • INNOVATION drives us to think differently and create real value in everything we do.
  • EXCELLENCE pushes us to set high expectations and deliver exceptional results.
  • SAFETY is our foundation—both physical and psychological safety matter every single day.

If you're looking for a place where you can grow your career, be valued for who you are, and contribute to something meaningful, we'd love to have you on our team.

The Kelso Industries company is comprised of 26 (and growing) market-leading operating companies with over 2,600 employees that deliver unmatched HVAC, mechanical, refrigeration, plumbing, and electrical solutions. We are actively building the nation's preferred technical service partnership for commercial MEP+ ecosystems, empowering industrial, commercial, and institutional clients—including Fortune 500 companies and other industry leaders across the United States—with reliable, innovative service.

***Recruiter Notice: We respectfully ask external recruiters and staffing agencies to refrain from submitting candidates for this position. We only accept direct applications from individuals.***

Key Responsibilities

  • Work with project managers to properly submit project closeout documentation
  • Request, complete, and submit bid bonds for projects
  • Equipment start up sheets.
  • Create belt and filter list for completed jobs.
  • Request project related certificate of insurance
  • Create Master equipment list
  • Prepare warranty letters for project closeout
  • Keep project assignment sheet current. Update and send an addition of each new project.
  • Assist with getting information and projects set up in Procore for small jobs.
  • Work with vendors for submittals, lead times and IOM materials.
  • Move projects forward from active – Warranty - Completed (3 years) – Job Archive.
  • Submit IOMs
  • Other project related tasks as assigned

Qualifications:

  • High school diploma or equivalent required; associate or bachelor's degree preferred.
  • 2+ years of administrative or project coordination experience (construction, engineering, or similar industry a plus).
  • Strong proficiency in Microsoft Office Suite (Word, Excel, and Outlook) and project management software (e.g., Procore).
  • Excellent written and verbal communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to multitask, prioritize, and work in a fast-paced environment.
  • Problem-solving mindset and proactive approach.

Work Environment:

  • Office-based role.
  • Collaborative work with cross-functional teams and external partners

Benefits:

  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Paid Time Off
  • Paid Company Holidays
  • Life Insurance
  • Disability Insurance
  • 401k with Company Match

Why Join Kelso Industries?

Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.

Here you will experience:

Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.

Company Culture: You'll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.

Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.

Competitive Compensation & Benefits: You'll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business

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Location:
Lancaster
Category:
Technology