Job Summary

Serves as first point of contact for the department and assists visitors to the department. Provides general office assistance for faculty and graduate students, including copy machine and mailing. Manages the department email account and classroom calendars. Responds to general inquiries and forwards specific emails accordingly. Responsible for alumni newsletter, including layout/design and some writing/editing. Creates and distributes advertisements and announcements, both in electronic and paper form and postings to public online calendars. Assists with set up, tear down, and cleaning up of department events. Provides clerical support to the department. Assists with document creation, dictation, copying, and collating for projects related to the management of the department.

Qualifications

EDUCATION Required High school diploma or equivalent (such as HSED or GED) Preferred Associate's degree WORK EXPERIENCE Preferred 2 years of clerical office work SKILLS Required Excellent organization and communication skills Ability to manage multiple deadlines and focus with frequent interruptions Proficiency with computer systems including standard office software such as Word, Excel, Access, and Outlook

Working Conditions / Demands

On occasion, must be able to move 40-50 pounds and assist with physical set up of events. The person in this role must be able to perform the essential functions with or without accommodation.

Work Hours

11am-5pm Monday-Thursday and 12-5 pm Friday, with occasional evening events adjusting those weekly hours.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Part Time Employee FLSA: Nonexempt Job Function: Part Time Employee Job Family: Part Time Employee Click here to learn more about Indiana University's Job Framework. Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring.See Indiana University Notice of Non-Discrimination here which includes contact information.