Job Type

Part-time

Description

The Administrative Assistant for the Tippecanoe County Coroner's Office is responsible for assisting with establishing and maintaining organized case files for deaths investigated by the TCCOR, securing and maintaining personal property of the deceased, acting as a liaison between necessary local agencies with regard to records and documentation, utilizing various databases and software.

DUTIES:

Assists with and maintains Coroner's official documents, including case files, personal property of the deceased, medications collected from on scene deaths, entering information into custom Coroner software to categorize and maintaining data on each Coroner case. Provides requested and related documents to appropriate departments as required to keep necessary agencies informed. Maintains confidentiality of department records, information, and investigations. Assists with answering the phone, taking messages, and directing calls to the appropriate office staff member and/or Deputy Coroner. Assists with daily body releases to the appropriate funeral homes. Creates and distributes requested documents such as (but not limited to) letter in lieu, cremation authorization, personal property forms, chain of custody forms, Coroner subpoenas. Speaks with the family of deceased individuals and assists them with next steps regarding funeral homes and making final arrangements. Communicates with funeral homes to provide necessary case demographic information. Assists with other daily office tasks as needed and requested. Requirements

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK: High school diploma or GED. Some college preferred. Must be at least 18 years of age. Working knowledge of universal health precautions and bloodborne pathogens control, and ability to apply such knowledge to protect oneself against infection. Working knowledge of standard policies, practices, Indiana Code, and legal requirements of the department and ability to apply appropriate procedures accordingly. Working knowledge of standard English grammar, spelling, and punctuation and ability to prepare correspondence and detailed reports as required. Knowledge of basic medical terminology and concepts, particularly as related to the identification of cause of death. Knowledge of basic filing systems and ability to create and maintain accurate and complete department files and records. Ability to properly operate standard office equipment and software programs used by the department, such as computer/computer programs, fax machine, copier, and telephone. Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct. Ability to effectively communicate orally and in writing. Ability to competently serve the public with diplomacy and respect, including occasional encounters with distraught persons. Ability to maintain the confidentiality of department information, investigation, and records according to state requirements. Ability to compare or observe similarities and differences in data, compile, collate, classify, analyze, and evaluate data, and make determinations based on data analyses. Ability to work alone with minimal supervision and with others in a team environment. II. RESPONSIBILITY: Incumbent performs various standard and routine duties according to department policies and procedures with work priorities determined by a formal schedule. Receives administrative or advisory direction from Coroner and Chief Deputy Coroner or their designee. Undetected errors could result in inconvenience to other agencies or the public. III. PERSONAL WORK RELATIONSHIPS: Incumbent maintains frequent contact with co-workers, other County departments, various law enforcement agencies, funeral homes, insurance companies, area hospitals and nationwide hospitals, toxicology lab, township trustees, Indiana Organ Procurement Organization, State Coroner's Association, Veterans' Administration, and the public to receive and give information and providing information. Administrative Assistant reports directly to Coroner or their designee. IV. PHYSICAL EFFORT AND WORK ENVIRONMENT: Administrative Assistant performs duties in an office environment, involving driving, sitting/walking at will, pushing/pulling objects, working in confined areas, bending, reaching, handling/grasping objects,

Salary Description

$16.00 per hour