Office Assistant (Agency-wide Talent Pool)
New Today
Location : San Luis, AZ
Job Type: Full-time/ Temporary
Job Number: 076
Department: City Administration
Opening Date: 07/30/2025
Closing Date: 12/31/2025 12:00 AM Arizona
ABOUT THE POSITION
This position is advertised to establish a pool of qualified candidates for current and future vacancies agency-wide.
Applications for this pool are accepted on an on-going basis.
Qualified applicants will be kept active from January 1, 2025 through June 30, 2025.
Assignments will vary in length from full-time regular to temporary full-time, part-time and seasonal positions.
Job Summary:Under direct supervision, Office Assistants provide clerical support to administrative units, divisions and/or departments.Depending on the assignment, typical duties may include the following:
- Sets own priorities regularly and manage multiple work priorities. Incumbents may help set priorities for others but are primarily accountable for own work results.
- Performs assignments that are varied involving the regular use of judgment and discretion.
- Takes courses of action, which are guided by some interpretation of policies and procedures.
- Develops creative solutions to a variety of problems addressed.
- Responds to informational inquiries, provide information, or refer questions to appropriate City staff.
- Greets visitors following established office protocol.
- Answers single or multi-line phones, routes calls, and records/distributes messages.
- Schedules and coordinates meetings, travel arrangements, and appointments as required.
- Prepares correspondence, memoranda, forms, and/or other materials.
- Participates in preparing and distributing agendas and/or meeting materials.
- Records, transcribes, and distributes meeting minutes.
- Prepares documentation and maintains specialized records of departmental operational activities (e.g., invoices, purchase orders, permits, citations, equipment inventories, time and attendance records, financial/budget information, etc.)
- Orders office/operational supplies as needed (e.g., janitorial supplies or automotive parts).
- Transports materials and supplies to and from the City, and offsite locations, such as banks, the Post Office, City Hall, and Yuma as directed.
- Copies/collates documents and distributes them to appropriate parties.
- Stamps, sorts, and distributes incoming mail and prepares outgoing mail.
- Locates and retrieves files or documents; performs data entry and routine file maintenance.
- Monitors maintenance and service of office equipment and contacts repair personnel as required.
- May prepare and post notices for meetings, work sessions, public hearings, etc.
- Perform other related duties as assigned.
IDEAL CANDIDATE
Possess knowledge of:
- Office methods, procedures and practices.
- Correct business English, grammar, spelling and punctuation.
- Fundamental writing skills to effectively communicate standards information.
- Manual and/or automated filing procedures and file maintenance.
- Data entry and verification procedures.
- Rules, regulations, policies, and procedures applicable within the department
- Use standard office equipment, along with the ability to use standards software such as Microsoft Suite (Word, Excel, Outlook, PowerPoint, etc.)
- If typing/keystroke skills are required, a keystroke speed of 30 C.W.P.M. is necessary.
- Perform basic arithmetic functions.
- Respond to basic routine inquiries and explain standard policies and procedures to others.
- Establish and maintain effective working relationships in a diverse community.
- Excellent communication skills both verbal and in writing.
MINIMUM REQUIREMENTS
REQUIRED
All requirements must be maintained throughout employment:
- Residency within 25 miles of San Luis within the US.
- Bilingual in English and Spanish.
Education, Training, and Experience:
- High school diploma or GED and a minimum of one (1) year of general office clerical experience; OR
- One (1) year of training and a Vocational School/College
License and Certifications: must be maintained throughout employment.
A valid Arizona driver's license at the time of appointment.
Desired/Preferred:
- Associate degree.
- San Luis residency.
SUPPLEMENTAL INFORMATION
This is a talent pool application; When there is a vacancy in any department, most qualified applicants will be contacted
Temporary/part-time/ seasonal positions are not eligible for benefits.
The City of San Luis offers the following benefits to all full-time City employees:
MEDICAL/ DENTAL/ VISION INSURANCE - The City of San Luis is proud to provide medical, dental and vision insurance for it's employees which is administered by 90Degree Benefits. Dependent premiums are paid one month in advance and are pre-taxed. Additional information regarding medical, dental and vision benefits may be requested from the Human Resources Department.
ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are required to enroll in the Arizona State Retirement System.
- Employee Contribution - 12.03%
- Employer Contribution - 12.03%
- Employee Contribution - .014%
- Employer Contribution - .014%
SOCIAL SECURITY AND MEDICARE-
FICA (Social Security Tax) - Employee Contribution- 6.20%
Medicare - Employee Contribution - 1.4500%.
PAID TIME OFF (PTO) -
Vacation Leave Accruals (Based on years of service and accrued on bi-weekly basis)
- Less than 6 years - 3.08 hrs.
- 6 - 11 years - 4.62 hrs.
- 11 years or more - 6.16 hrs.
LIFE INSURANCE- The City provides eligible employees with a Life Insurance and Accidental Death and Dismemberment (AD&D) benefit. This plan is administered by Standard.
Basic Life Benefit - $50,000.00
AD&D Benefit - $50,000.00
DISABILITY INSURANCE- Disability insurance is available to all employees who work 30 or more hours per week.
Short-Term Disability - Coverage begins on the 15th day of injury or sickness.
Duration of Benefits - 180 days
Benefits Percentage- 66.67%
Waiting Period - 14 days
Maximum Weekly Benefit: $2,000.00
WORKER'S COMP - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of San Luis for all employees.
- Location:
- San Luis
- Job Type:
- PartTime