RESPONSIBILITIES

(Non-inclusive): Relieve the administrator of routine matters, acting as a liaison for division employees, students, visitors, or callers. Research and recommend solutions to problems and issues forwarded to the division. Compose replies to routine correspondence. Maintain a calendar of critical activities and all meetings to apprise the administrator of action needed and pertinent deadlines. Prepare agendas and materials for meetings or in anticipation of project deadlines. Coordinate timely intake and dissemination of information from reporting units in accordance with administrator directives or other deadlines. Perform research to compile information and produce reports as requested. Perform administrative support tasks; produce simple and complex documents using various word processing and spreadsheet software; establish and maintain filing systems, take and transcribe meeting minutes; sort and distribute mail. Support standing committees or ad hoc task forces by scheduling meetings, preparing agendas, recording, transcribing, and distributing minutes, and maintaining master files. Generate, process, and/or forward college paperwork as needed, relying on accepted policies and practices. Determine documents requiring administrator review and/or signature. Monitor budget of reporting areas, apprise administrator of variances/discrepancies, and work with other college personnel to resolve problems. Assist with or assume lead responsibility for annual projects with unit or college-wide impact. Plan, implement, and coordinate activities needed to ensure the timely completion of projects. Provide administrative support for other special projects. Plan and implement special events such as receptions or special gatherings, and coordinate efforts with various college departments. Keep informed of changes in college policies and procedures, recommending subsequent changes in office procedures and operations. Maintain adequate quantities of office supplies and materials. Perform related duties as assigned. QUALIFICATIONS: A. Education/Training and Experience Required/Preferred Associate degree preferably in office administration. Five years of administrative support experience which includes at least three years with responsibility for functions at the administrative assistant level. An equivalent combination of education and experience that provides the knowledge, skills and abilities is acceptable. B. Knowledge, Skills and Abilities Knowledge of modern office practices, procedures, and equipment; basic principles of office management, correct English usage, proper document formats. Skills in oral and written communications; operating word processing equipment, keyboarding at 65 NWPM, coordinating the operations of an office and work activities of others. Abilities to work independently; apply sound judgment in decisions, facilitate resolution of problems and handle issues within the authority boundaries of the position; apply appropriate policies and procedures; maintain office decorum and confidentiality; maintain effective interpersonal working relationships. C. Physical Activity Level Light - Sit sometimes, walk and stand sometimes, lift up to 25 lbs. occasionally. CONDITIONS OF EMPLOYMENT: This is a full-time, continuing-status staff position. This position is classified at pay grade 08A on the . See including medical, dental, vision, and life insurance plus paid time away (sick, personal, vacation, and holiday). Please note: The final offer for the successful candidate is targeted to fall within this range but will be based upon an assessment of internal equity, the unit's available budget, and the candidate's qualifications in relation to the minimum and/or preferred job requirement(s).