Introduction

The mission of Maintenance & Operations is to provide excellence in transportation by keeping the state's road transportation network in a state of good repair through the careful and consistent application of personnel, equipment and financial resources.

Click here to learn more about . Summary Statement

Primary duties are processing energy payments for up to 458 current energy accounts, which includes reviewing, notating, and researching invoices, scanning documents into OnBase, processing documents in the First State Financials (FSF), recording payments, and entering payment confirmation into the transaction logs. This position works closely with vendors or project managers. Other duties include the workbook reconciliation, filing documents, assisting other fiscal positions and assist the Admin. III for incoming mail distribution. Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here. Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.

Verifies or determines correct classification and coding of transactions.

Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.

Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.

Creates and maintains financial records, documents and files.

Prepares reports and summaries on the status of accounts or other financial data.

Participates in recommending changes to internal procedures, forms, or process enhancements.

Gathers and compiles data for higher-level staff.

Performs general office work and functions as assigned such as preparing correspondence and distributing documents.

May perform payroll entries and process payroll in automated information systems.

Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.

Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races. Job Requirements

JOB REQUIREMENTS for Fiscal Associate II

Applicants must have education, training and/or experience demonstrating competence in each of the following areas: Six months' experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures. Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations. Six months’ experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format. OR Possession of an Associate's degree or higher in Accounting or related field.