About US: Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.

Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!

Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.

Job Summary: Tryfacta is seeking a Executive Secretaries and Administrative Assistants for our client in NY 10004 . This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!

Position Title: Executive Secretaries and Administrative Assistants Location: New York, NY 10004 Duration: 2 Years Work Schedule: M-F 37.5 hours per week

Responsibilities for this position include, but are not limited to: Coordinate all staff moves at New York City Office. Schedule and track conference room set ups, office moves, workstation setups to ensure spaces are properly maintained and prepared for scheduled activities. Ensure that all work performed meets contracted guidelines and inform supervisor of any problems. Acting as a liaison between departments to ensure smooth scheduling of office activities. Supervise and ensure that mailroom operations operate smoothly and that only authorized personnel access the mailroom. Ensure timely completion of courier services and create tracking system. Coordinate with Facilities staff to ensure workspaces are properly set up, including furniture, nameplates, and essential supplies. Create procedures for next steps if Client staff are non-compliant. Maintaining schedules, logs, and reports related to office operations. Oversee building (agency) ID system, building access, and visitor information. Run regular reports to provide to supervisor. Assist in maintaining active staff drawings and occupancy reports. Manage conference room reservations and shared office spaces to optimize utilization. Communicate scheduling updates and workspace changes to relevant departments. Support general administrative tasks related to Facilities operations. Work closely with Emergency Management teams to ensure fire safety team assignments (e.g., fire marshals, search teams, PINA list) are accurately recorded. To be considered for this position, you should have: Associate's degree or higher Eligible to work in New York State. Must have at least three years of continuous facilities experience within the past seven years Microsoft Office Suite Experience (e.g., Word, Excel, Teams, Outlook) Submission Requirements: Candidates that meet the mandatory minimum qualifications and are interested in this position must submit the following: a. Cover Letter b. Resume c. Proof of Eligibility to work in NYS.

Tryfacta is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.