Remember to check your CV before applying Also, ensure you read through all the requirements related to this role. Job Title : Executive Assistant (EA) Department : Office of the CEO Reports To : CEO About Essnova : Essnova Solutions Inc. is a leading provider of program management, professional support, IT design, staffing, and procurement services. We focus on communications and cybersecurity solutions for both government and commercial clients. Our team includes professionals in technical, engineering, scientific, clerical, and administrative fields, including specialists in networking, GIS, and geospatial services with required clearances. Essnova is committed to full ownership of contract responsibilities, a mission-driven approach, and exceptional communication, making us a valued small business in our clients’ portfolios. We are among America's fastest-growing private companies, ranked in INC. magazine for 5 consecutive years and recognized with federal awards from SBA and USDA. Our growth reflects our dedication to delivering value in government contracting. To apply, please complete the application form available at this link - Position Overview : The EA to the CEO will support Essnova’s leadership during a period of rapid growth. This role extends beyond traditional administrative tasks; the EA must have strong business acumen, understanding organizational priorities, industry dynamics, and strategic objectives. The role requires analyzing complex scenarios, providing insights, anticipating the CEO’s needs, and aligning focus on strategic priorities to maximize efficiency. The EA should be highly organized, resourceful, and able to work in a fast-paced environment while managing complex tasks and relationships with professionalism. Leveraging knowledge of operational processes, market trends, and stakeholder expectations, the EA will proactively address challenges, streamline decision-making, and contribute to the company’s growth. This position can evolve into a Chief of Staff role, offering growth opportunities. Key Responsibilities : Executive Management : Represent and act as the primary contact for the CEO with internal and external stakeholders. Manage the CEO's schedule, meetings, appointments, and travel logistics. Proactively anticipate needs, especially during travel and high-pressure periods. Strategic Decision Support : Prepare materials for meetings and decision-making, synthesizing information to provide actionable recommendations aligned with company goals. Communication : Serve as a key point of contact, representing the CEO professionally. Ensure high standards in written and verbal communication and diplomacy. Project Management : Use tools like Salesforce, HubSpot, ClickUp, and SharePoint to manage projects, track progress, and ensure high-quality task completion. Problem Solving : Simplify complex scenarios and act as a decision-maker when needed, finding creative solutions aligned with the CEO’s vision. Operational Efficiency : Assist in streamlining office operations and managing priorities to focus the CEO on strategic initiatives. Delegate and coordinate tasks as appropriate. Adaptability & Growth Support : Support organizational expansion while managing demands of a fast-paced environment with resilience. Strategic Planning : Assist in developing and implementing strategic plans, including preparing presentations and reports for board meetings. Research and Analysis : Conduct research, synthesize information, and present findings to support decisions. Team Coordination : Liaise with departments to ensure smooth execution of initiatives and projects. Event Management : Organize and coordinate meetings, conferences, and events, managing logistics efficiently. Travel Coordination : Manage complex travel arrangements, including international trips, ensuring all documents and logistics are in order. Continuous Improvement : Identify inefficiencies and propose solutions to improve operational productivity. Responsiveness : Maintain adaptability to address last-minute changes, ensuring seamless operations. Executive Improvement : Accept feedback and adapt to evolving expectations to improve performance. This list is not exhaustive. The role may evolve, and additional responsibilities may arise. Flexibility and adaptability are essential, with a focus on supporting the CEO and advancing the company’s mission. Required Qualifications : 5+ years in an executive support role, ideally in federal contracting or a similar fast-paced environment. Experience in a growing small business is preferred. Proficient in CRM tools like HubSpot, project management tools such as ClickUp, and Microsoft Suite (including SharePoint). Quick learner and adaptable to new technologies. Strong professional presence and effective engagement with the CEO, team, and external stakeholders. Responsibility and initiative-taking, with a willingness to support others and go the extra mile. Ability to thrive in a dynamic environment, managing time proactively and adjusting hours as needed. Proven ability to handle complex tasks and high-pressure situations confidently. Must be able to obtain security clearance, with a clean background and ability to pass drug tests. Potential to develop into a Chief of Staff based on performance. Desired Qualities : Mission-driven mindset, viewing this role as integral to success. Thick-skinned, able to handle pressure and criticism professionally. Proactive and anticipatory, taking initiative to meet needs before asked. Mature, professional, and dedicated to supporting company goals. Aligned with Essnova’s core values, mission, and vision. Ability to synthesize complex information and provide actionable insights. Effective at managing executive-level communications. Why Essnova? High-performance culture that recognizes results. Impactful work in federal contracting expansion. Growth opportunities as the company expands. Collaborative, innovative environment. Our Expectations : We operate with speed, precision, and urgency. We expect team members to : Take ownership and drive results with minimal supervision. Embrace accountability and metrics-driven culture. Operate with agility, especially during peak seasons. Maintain a positive, collaborative attitude under pressure. Adapt quickly to changing priorities. Simplify complex concepts and processes. Benefits : For salaried exempt employees, we offer : Paid PTO and holidays in line with federal holidays. Participation in the 401K plan. Health, dental, and vision insurance (for employees). Equal Opportunity Employment : Essnova is committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics. We foster a respectful, valued workplace.

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