Event Manager, Clinical Pharmaceutical Experience REQUIRED Join to apply for the Event Manager, Clinical Pharmaceutical Experience REQUIRED role at Meetings & Incentives Worldwide, Inc. Event Manager, Clinical Pharmaceutical Experience REQUIRED 14 hours ago Be among the first 25 applicants Join to apply for the Event Manager, Clinical Pharmaceutical Experience REQUIRED role at Meetings & Incentives Worldwide, Inc. Get AI-powered advice on this job and more exclusive features. Description

The Event Experience Manager will work closely with the client to understand the program goals and objectives and provide a return on their investment throughout each aspect of the program. The Event Experience Manager focuses on tactical operations and works with the operations team to provide optimal services to the account to support those goals. The Event Experience Manager works effectively and efficiently with the internal support teams, external clients, and vendors and stay in compliance with the corporate and/or pharmaceutical guidelines. Job Details

Description

The Event Experience Manager will work closely with the client to understand the program goals and objectives and provide a return on their investment throughout each aspect of the program. The Event Experience Manager focuses on tactical operations and works with the operations team to provide optimal services to the account to support those goals. The Event Experience Manager works effectively and efficiently with the internal support teams, external clients, and vendors and stay in compliance with the corporate and/or pharmaceutical guidelines.

What You Will Do Here

Project Management with consultative approach for virtual, hybrid or in person meetings Client, Financial, and Vendor Management Onsite Services Manage multiple projects on tight timelines Event Management Follow all client mandated SOPs as required Digital producer and/or tech support for your own events Work with the Procurement Department to source and secure event space and guestrooms Understand, review and monitor contract terms, space, and guest room blocks Profile management in Event Software (Cvent or client Event Software) for paid conferences and related complexities; manage status movement throughout life of the Event, keeping event data and financial data accurate and up to date, at all times Create and manage event resume, event specification sheets and client and internal timelines based on company and client SOPs Have a working knowledge of Event Software capabilities and the ability to guide clients on website development that produce quality reports to fulfill the budget owner’s needs Understand registration and reporting expectations for event. Where applicable, collaborate with M&IW’s Attendee Registration Department on all attendee communications, event reporting and housing inquires Guide internal and external teams throughout process through effective communication and organized plans Collaborate with M&IW’s Group Travel Department or client-specified travel management company (TMC) to offer airline booking to event attendees, if needed Work with M&IW’s mobile app team to create an app on a platform that meets the client’s event BEO review and execution Coordinate and schedule all required ground transportation using preferred vendors Creation/coordination of distribution of travel letters and departure notices Financial Management Full understanding of client financial internal requirements and deadlines Budget creation/management Manage all event related payment requests and processing Full audit and reconciliation of the hotel and other vendor invoices Cost savings worksheet creation and management Final invoice document management Reconciliation management including estimated invoice and final invoice requirements

Onsite Services Be a true leader onsite-for internal team/client and attendees Create and manage Onsite Emergency Preparedness Plan for your event Life Sciences clients only Understand policies and issues pertaining to events with HCPs in attendance Knowledge of HCP payments: Fee for service (FFS), honoraria, and Expense reimbursement (NEER)

Who You Will Work With

Reporting to the Manager or Director, Event Experience, Event Management Services Internal team members from multiple departments External clients and key stakeholders Vendors and supplier-partners

What We Expect

Details of these areas are shared during interviews and monthly reviews:

Cultural Excellence Role Expectations Emotional Intelligence

What You Will Bring

College degree or equivalent experience Minimum 2-3 years of experience in the meetings industry, specifically in operations Full understanding of pharmaceutical Congress meetings, and HCP guidelines Knowledge of virtual and hybrid event options Proven excellent oral and written communication skills in both internal and client-facing environments Demonstrated track record of successfully managing multiple projects simultaneously Ability to deliver creative outputs in a constricted timeline while maximizing available resources Experience working in a virtual office environment a plus Experience in life sciences event operations a plus Proficient in Microsoft Office systems (Outlook, Excel, OneNote, Word, and Power Point) Experience with database management programs (Cvent preferred)

What We Provide

Competitive salary Health, Dental, Vision and Life Insurance options 401K plan Paid holidays Accrued personal time off for vacation and sick leave Laptop, additional monitor, and mobile phone Global Giveback program for volunteer service Remote Office / Work from home, or option to work in our corporate headquarters located near Milwaukee

Who We Are

M&IW is a global event management firm specializing in virtual, hybrid, and in-person experiences of all shapesand sizes as well as consulting and enterprise strategies. As an entrepreneurial organization, we place customers at the center of everything we do and prioritize their needs through our core values of quality, agility, flexibility, and innovation. M&IW is a third generation, privately held, certified Women's Business Enterprise (WBE) in business for more than 50 years. Headquartered in Wisconsin, USA, and supported by a remote workforce across the US and in the UK, China, and Brazil.

M&IW provides a portfolio of management services for meetings, events, incentives, conferences, and tradeshows. Those services include Event Management and Design, Event Sourcing, Attendee Registration and Reporting, Event Technology and Production, Creative Services, Event Marketing and Communications, Gifting and Engagement Strategies, Incentive and Recognition Solutions, Group Air Travel, On-Site Execution and Staffing, and Event Analytics. Our consulting and enterprise services include Technology Implementation and Administration, Meeting Policy, Process and Optimization, Third-party Governance, Executive Dashboards and Analytics, and Sustainability Best Practices and Tracking.

Global Headquarters

10520 7 Mile Road, P.O. Box 65, Caledonia, WI 53108 | Phone +1 262-835-3553

www.meetings-incentives.com

M&IW associates located throughout the US, UK, Latin America and Asia Pacific Regions Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Management and Manufacturing Industries Events Services Referrals increase your chances of interviewing at Meetings & Incentives Worldwide, Inc. by 2x Sign in to set job alerts for “Event Manager” roles. Raleigh, NC $77,520.00-$124,020.00 2 days ago Morrisville, NC $51,000.00-$55,000.00 1 month ago Director of Operations | Full-Time | Durham Convention Center UNC Chapel Hill Client Relations Manager Physical Plant Director- Tiered Sign-on Bonus Up To $5,000 We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

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