Event Assistant Project Manager – Workshop

COMPANY DESCRIPTION

Van Wyck & Van Wyck is a highly regarded environmental design and event production firm with headquarters in New York City. We produce bespoke celebrations ranging from stunning weddings on beaches and mountaintops to international destination experiences.

www.vanwyck.net Workshop designs and produces engaging events that communicate a brand’s message. We build experiences that create compelling content, heighten brand loyalty and influence purchase behavior.

www.workshopworldwide.com

Our two sister companies are distinguished by innovative designs and an unsurpassed level of service, with over 20 years of experience in the field. We are a dynamic, creative, and growth-oriented team with incredibly high production values.

POSITION Workshop is seeking a detail-oriented Assistant Project Manager to support our events and special projects. This entry-level role is ideal for a highly organized and driven individual with a passion for event production and a commitment to excellence. You will work closely with senior team members, providing both project management and administrative support to ensure the seamless execution of events that meet our exceptionally high standards. This is a unique opportunity to grow within a dynamic, creative, and fast-paced environment.  For further consideration, you must submit your application.

RESPONSIBILITIES Assist lead project managers to design and produce events Vendor research, outreach, and communication Event coordination including guest list management, printed materials, and favors/gifts Organize permits, insurance certificates and other event requirements Event responsibilities such as preparing materials for client meetings, invoice processing, maintaining budgets, creating and updating production documents, and writing thank you notes Additional responsibilities include client services, design & production based on experience Assist with client communications Schedule and confirm staff for events Book travel arrangements for the event production team Track and document event expenses Provide on-site event assistance Help with ongoing projects such reviewing new vendors for the company or managing internship program General office and administrative support, such as answering the phone

PAY & BENEFITS AT VAN WYCK & VAN WYCK This position has an annual base salary range of $65,000 to $75,000. Actual compensation within this range will be determined based on the candidate's skills, experience, education, and other job-related factors permitted by law. In addition to base salary, employees may be eligible for other benefits that impact overall compensation or total rewards. Other benefits include:

Paid Time Off (PTO):  Enjoy flexible, discretionary PTO to balance your work and personal life, with manager approval and proper coverage Health Insurance:  Comprehensive health benefits include medical, dental, and vision plans, with significant company contributions to premiums and options for FSA or HSA One Medical and Talkspace Memberships:  Complimentary memberships providing primary care and mental health support 401(k) Retirement Plan:  Participate in a retirement savings plan with pre-tax and Roth options after six months of employment with a discretionary company match Cell Phone Stipend:  Receive a $100 monthly phone reimbursement after three months of employment Commuter Benefits: Take advantage of our pre-tax commuter benefits program to save on transit and parking expenses Gym Reimbursement:  Stay fit with a $400 annual gym reimbursement, available to those enrolled in our health insurance plan

REQUIRED QUALIFICATIONS/SKILLS Candidates must possess the following qualities: Demonstrated interest in events; Innate sense of intellectual and creative curiosity Positive, solutions-oriented approach; motivated self-starter who takes ownership of projects and relationships Strong written, verbal, and digital communication skills Highly organized with exceptional attention to detail; able to prioritize and manage multiple projects proactively Works independently and collaboratively with professionalism, integrity, and discretion Highly dependable, responsible, ethical Polished presentation, with impeccable taste and etiquette (or willingness to learn) Proficient in Microsoft Office (Excel and PowerPoint); design software experience (InDesign, Illustrator, AutoCAD, Adobe Suite) is a big plus Willingness to work flexible hours, including evenings, weekends, and travel for site visits and events

The ideal candidate will have the following qualifications: 1-3 years of applicable work experience, including special events, communications, preferably in the luxury industry Bachelor's degree from a four-year college or university, or a demonstrated curiosity about the world and a desire to learn Experience with InDesign, Illustrator, or other design software AutoCAD, Adobe Suite and other presentation program skills are a plus

Van Wyck & Van Wyck and Workshop are proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), transgender status or gender dysphoria, pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, unemployment status, familial status, caregiver or partnership status, or other protected status.