Administrative Assistant

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Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Title - Administrative Assistant Client - NOAA Location - Silver Spring, MD
NMFS IATC requires Contractor support in maintaining administrative operations to accomplish its mission, which includes the specific activities: ● Coordinate the Director’s schedule, working closely with the Chief of Staff. Schedule requested meetings with the Director, vet the need for meetings when appropriate, and ensure the Director has necessary materials for meetings well ahead of time (agenda/briefing materials), and that rooms are booked for meetings. ● Present the Director’s schedule for the week each Monday, along with pertinent briefing papers printed for each day. ● Finalize documents cleared by the Director, at the direction of the Chief of Staff. ● Manage repository of final documents (memos, decisions, etc.) for the Director. ● Handle pre-clearance of any external domestic visitors who have meetings with the Director promptly. ● Provide meeting support for internal and external meetings as needed, including bilateral meetings - booking rooms, room set up, running presentations, etc. ● Assist with taskers as needed, at the direction of the Chief of Staff. ● Special projects/assignments, as directed. ● Provide travel support for the office, including flight and hotel bookings, processing expense reports, and general assistance for employees. ● Greet members of the public, answer phones, and route to staff as needed.
Requirements ● High school diploma, Associate’s degree preferred ● Experience as an administrative assistant to a director-level position or as an executive assistant ● Experience and knowledge of the entire MS Office suite and Google products (Gmail, Google Docs) ● Ability to prioritize work and the needs of the Director ● Ability to meet deadlines and work quickly in an occasionally fast-paced environment ● Ability to problem-solve and present possible solutions to the Director and supervisor ● Strong written and verbal communication skills
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Location:
Silver Spring

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