Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide essential administrative support for their team. This role will involve handling a variety of tasks, including managing correspondence, maintaining records, and supporting the team with daily operations and projects. The ideal candidate should be proficient in office technology and communication tools and have the ability to work efficiently in a fast-paced environment.

Use various information technology applications (email, databases, spreadsheets, word processing applications, including Microsoft Office Suite):

Composes, types, and distributes correspondence and reports Sets up and manages both paper and electronic filing systems Creates, maintains, and enters information into spreadsheets and databases (SLMS, DFS Designations, Fed Provider) Updates SLMS and Fed Provider databases, managing enrollments, class changes, and certificate tracking Creates and maintains SLMS courses and classes for Fed Provider and NAIC, ensuring accurate recordkeeping and tracking certificates/attestations for completed classes

Answer telephone calls, provide information to callers, take messages, and direct calls as needed Greet visitors and handle inquiries, directing them to the appropriate person or department Enter visitor information into the Building Security system Operate office equipment (printers, scanners, copiers) and arrange for repairs as needed Manage Training Unit correspondence and mail, including routing and answering routine inquiries Mail various materials (letters, reports, training materials), prepare packages, and arrange for shipping Complete forms in accordance with agency procedures and attach appropriate files Manage shared email accounts for the Training Unit, handling inquiries, scheduling appointments, and maintaining records Manage training resources (rooms and equipment), coordinating with Office Services and IT Helpdesk to ensure all training technology is functioning properly Research information using various sources, including the internet Contribute to team projects and committee work Perform other duties as assigned

Required Qualifications:

Bachelor’s Degree OR High School/High School Equivalency Diploma with at least two years of administrative support experience

Preferred Skills/Abilities:

Proficiency in Microsoft Office Suite and various information technology applications Familiarity with virtual meeting platforms (Webex, Teams, Adobe Connect, etc.)

Benefits:

Health Insurance Sick Time 401k

Location: One State Street, New York, NY 10004

Duration: approximately 6 months Apply by deadline: 8/25/25 Shift Days/Times: M-F 37.5 hours per week, 9-5 negotiable

Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications)

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.