Salary : $44,220.00 - $59,640.00 Annually Location : City of West Covina, CA Job Type: Full Time Job Number: 2025-061 Department: Community Development Department Opening Date: 08/14/2025 Closing Date: 8/18/2025 8:53 AM Pacific

Description This is a promotional opportunity open to current City of West Covina employees only. Job Summary:

Under general supervision, assists the administrative head of the department or division by supporting him/her of administrative detail and supervising and coordinating office operations; compiles data and information and drafts reports and correspondence; assists in coordinating communications within the office, other departments and the public; performs related duties as required. Examples of Duties Essential Functions Organizes the flow of communications, paperwork, and activity through the department. Maintains calendar and acts as administrative assistant to the department head and staff as directed. Assists in compiling information for annual budgets and special projects. Composes and types correspondence and memorandums after receiving general direction as to content and purpose. Establishes procedures to organize and maintain departmental files and records. Records the proceedings of staff or commission meetings. Directly supervises and trains office staff and indirectly supervises, coordinates, or maintains liaison with other staff working at off-site locations of the department. Compiles, researches, and organizes data and information and drafts reports. Maintains personnel, payroll, equipment, activity, and other official records. Typical Qualifications Required Knowledge Thorough knowledge of English, grammar, spelling, filing, and arithmetic; of modern office methods, procedures, terms, and equipment; considerable knowledge of the principles of office management, supervision, and training; working knowledge of city government and organization. Ability to spell and to use correct English grammar; perform a variety of difficult office and clerical work requiring independent judgment; plan work for other employees and direct them in their activities; work effectively with the public; work independently in the absence of specific instructions; follow oral and written instructions.

Experience:

Three years of increasingly responsible clerical experience.

Skills: Typing: 55 WPM Use of computers and Microsoft Office

Desirable Qualifications

Previous experience working in an increasingly responsible clerical role is highly desirable. Physical Requirements

This position also requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing and using a keyboard.It also requires physical abilities associated with the ability to read, write and communicate in a work environment requiring no extraordinary physical strength or other special physical qualifications. Supplemental Information Typing Certificates:

Keyboard (typing) at minimum 55 words per minute. Typing certificates are required on or before the selection interview and must be current within one (1) year from the day of the interview. (Note: Certificates must be from an accredited college, business school, adult school, or employment agency. Online typing certificates will not be accepted.)

Selection Process:

Those candidates whose application and resume clearly demonstrates the most job related education, training, and experience will be invited to participate in an oral board interview. Those who successfully pass the oral board interview will be placed on an eligibility list. The eligibility list will be used to fill the current vacancy and any future vacancies up to one (1) year from the date the eligibility list is established.

Prior to the appointment to the position, the selected candidate must pass a background (live scan / fingerprint) and a physical examination, which includes a drug screen. The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The following benefits are offered to permanent fulltime employees only. For part-time employment benefits, the City does not offer any medical, vision or dental benefits for part-time and Limited Service employees. Such employees may elect - voluntary - to participate in such plans, pending payment of full premium as determined by the City. Additionally, part-time and Limited Service employees do not hold recognized bargaining rights and not eligible for bargained benefits, including administrative leave, vacation pay, sick hours accumulation (with exception of one hour of paid sick leave for every 30 hours of paid employment), life insurance, bereavement and tuition reimbursement.

EMPLOYEE BENEFITS - CONFIDENTIAL EMPLOYEES

Effective 07/01/17, in Accordance with Successor Memorandum Of Understanding HOLIDAYS- 6 fixed holidays per year, plus 36 hours of Floating Holiday leave hours. Effective 01/01/2019, Floating Holiday Leave shall be increased from 36 hours to 40 hours per calendar year. In addition, City Hall is closed from December 24 through January 1 each year.

VACATION- All full-time employees accrue 80 vacation hours per year, and at five years, they receive 120 hours.

SICK LEAVE- Eight hours per month accrued by full-time employees for sick leave. There is unlimited accumulation, and the City has an annual payoff plan for unused sick leave, plus a payoff plan upon termination.

HEALTH INSURANCE - Effective July 1, 2018, The City's contribution to medical premiums for all new unit employees hired on or after July 1, 2018, shall be capped in accordance with the following schedule: Single: $550/month 2-Party: $950/month Family: $1,250/month Employees covered by a health insurance plan outside of the City's plan will receive $300/month. Employees hired on or prior to June 30, 2018, receive a City contribution up to the corresponding Los Angeles Region Kaiser rate per month (Employee only, Employee plus one, or Employee plus 2 or more (family) towards health coverage through the Public Employees' Retirement Systems (PERS).

DENTAL PROGRAM - The City contributes up to $62.23 per month towards premiums. A dental program is offered to all employees at group rates.

VISION PLAN - City-paid vision plan for employees only. An employee may enroll eligible dependents at his/her cost.

LIFE INSURANCE - The City provides a life insurance benefit that provides protection for the employee at a minimum amount of $50,000 or one time (1 X) the annual salary up to $100,000. A post retirement benefit of $500 is also provided.

LONG-TERM DISABILITY PLAN - The City covers the entire cost for this premium and pays up to a maximum of $5,000 per month.

STATE DISABILITY INSURANCE -Employee pays premium.

RETIREMENT - The employee pays the full employee contribution to the California Public Employees' Retirement System (PERS). The PERS retirement plan is 2% at 62 formula for "New" PERS members and 2% at 60 for "Classic" PERS members. Options include single highest year, military buyback service credit and service credit for unused sick leave. The City does not participate in Social Security.

RETIREMENT HEALTH SAVINGS PLAN - A $100 City and $25 employee contribution made per month toward a retiree health savings plan.

TUITION REIMBURSEMENT - The City provides a tuition reimbursement program ($1,130 per fiscal year) for all regular full-time employees for continuing job-related education.

BEREAVEMENT LEAVE - Up to 40 hours per occurrence may be granted.

DEFERRED COMPENSATION - Deferred Compensation is provided in the amount of $100/month.

BILINGUAL ALLOWANCE - Eligible employees receive $100 per month upon successful completion of bilingual examination.

SECTION 125 - The City has established a program consistent with Section 125 of the IRS Code, which enables employees to voluntarily use pre-tax earnings for medical, dental, and dependent care expenses.

EMPLOYEE ASSISTANCE PROGRAM - The City provides EAP services to full-time employees and their eligible dependents.

THE CITY - West Covina is a city of approximately 110,500 residents, located 20 miles east of Los Angeles, with easy accessibility via freeway to beach and mountain resorts and many other major retail, recreational, educational, and cultural facilities. Acknowledged as the "Headquarters City of the East San Gabriel Valley," Wk (MHN). est Covina prides itself on the quality of living it offers.

The City utilizes the council-manager form of government, and employs 340 full-time employees, with an operating budget of approximately $64 million.

The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. 01

Are you a current employee at the City of West Covina? Yes No

02

Do you have three or more years of increasingly responsible clerical experience? Yes No

Required Question