Administrative Assistant - FULL TIME & PART TIME ACADEMIC YEAR OPPORTUNITIES AVAILABLE Category: Administrative & Staff Subscribe: New Job Alerts RSS Job Feed Department: Various Academice Departments Locations: Rock Island, IL Posted: Jul 7, 2025 Closes: Open Until Filled Type: Hourly Position ID: 190089 Share About Augustana College:

Augustana College is a nationally recognized college of the liberal arts and sciences dedicated to investing in engaged learning, maximizing student potential, and strengthening community partnerships - the guiding priorities of our Bold & Boundless Strategic Plan (2024-29). For our 2,500 students from all backgrounds, Augustana provides a transformative experience that integrates rigorous academics, hands-on learning and mentorship to prepare graduates for meaningful careers and lifelong success. The college's scenic, wooded campus is located in Rock Island, Illinois, part of the Quad-Cities metro area (pop. 470,000) along the Mississippi River, about a 3-hour drive from Chicago. At Augustana, we seek innovative and student-centered professionals who are excited to contribute to our strategic goals of empowering students through engaged learning, leadership development and real-world experiences. Employees at Augustana enjoy an excellent benefits package including medical, retirement, generous paid time off, use of campus facilities (gym, pool, and health clinic), tuition benefits for employees and their family members, and much more!

Job Description:

Administrative Assistant - Full-Time and Part-Time Academic Year Opportunities Join our dynamic academic team as an Administrative Assistant supporting one of our college's academic departments. We are currently hiring for both full-time and part-time (20 hours/week) positions, offering flexibility to fit your schedule and availability. This role follows the academic calendar, working from late August through the end of May, with summers off - perfect for those seeking a balanced work-life rhythm aligned with the school year. If you're organized, collaborative, and enjoy supporting faculty, staff, and students, we encourage you to apply! Job Title:  Academic Administrative Assistant Status:  Non-Exempt, Full-time position, Academic Year schedule (late August - end of May) Wage: 720 Reports To: Academic Department Chair(s) Overview: Academic Administrative Assistants play an integral role in student success, especially through their work in supporting faculty. Academic Administrative Assistants are responsible for ensuring that the day to day operations of their assigned department runs smoothly so faculty can concentrate their efforts on teaching and student development. Support may include but is not limited to: customer service, coordinating departmental activities, supervising student workers, website and social media management, budget and P-card administration. The ideal candidate will have a strong attention to detail, will be tech savvy, love interacting and collaboration with a diverse population, and find joy in supporting others to ensure success. Job Duties: Answers phone calls, greets visitors and provides a warm welcome while meeting the needs of students, faculty members, and others interacting with the designated academic departments. Provides basic services for students & faculty members including copying of class materials, preparing documents and providing information about activities and offerings of the department. Responsible for the hiring, training and supervision of student workers as needed. Assigns projects, creates schedules, and communicates expectations. Maintains electronic student worker time cards and submits these to payroll in a timely manner. Maintains and updates the department websites and social media postings. Oversees departmental financial management such as reconciling P-cards, managing the departmental budget and paying invoices. Plans and coordinates special events such as banquets, open houses, faculty interviews, guest speakers, and other events. Oversees and maintains adequate supplies of office materials and other needs for the department Serve as backup administrative support to other departments as needed. Assists with special projects, events and other duties as assigned.

Requirements:

Education:  High school diploma or GED required. Additional education and/or experience highly preferred. Skills & Experience: 1-3 years of demonstrated experience providing administrative support for a variety of individuals. Strong verbal and written communication skills. Excellent computer skills with a working knowledge of Microsoft Office products and ability to learn Web basics. Ability to work with limited supervision, prioritize work, and meet deadlines with a high degree of detail orientation and accuracy. Excellent customer service skills and ability to work with a diverse group of colleagues, faculty members, members of the campus community, students and parents. Time management skills to handle multiple priorities in an environment of frequent interruptions. Physical Requirements: Frequently move about inside the office to access file cabinets, office machinery, etc. Consistently operates a computer and other office machinery such as printer, copy machine, calculator, and other equipment. Frequently communicates with students and parents who have inquiries or campus related issues. Must be able to exchange accurate information in these situations in person, or by video or phone. Expected Hours of Work : Standard days and hours of work for a full-time employee will be Monday - Friday 8:00 :30 Part-time employees follow a consistent Monday - Friday schedule, with the flexibility to set their hours in coordination with their supervisor, as long as their workday begins by 10:00 This position may be required to work outside of these standard hours to meet needs of employee groups. This position works during the academic school year from late August - the end of May with summers off. Note: This job description is subject to change and is not designed to be a comprehensive listing of activities, duties or responsibilities that are required by the employee.

Additional Information:

Pay and Benefits: This position is budgeted to pay $15.00 per hour. We offer a competitive benefits package designed to support the needs of both full-time and part-time employees. Full-time employees are eligible for a comprehensive range of benefits including: Medical, dental, vision insurance Flexible spending accounts or health savings accounts Life insurance, disability insurance, and supplemental insurance programs Retirement plan with a generous company contribution Excellent paid time off/holiday benefits Tuition benefits for employees and their family members Access to company facilities (gym, pool, health center, etc.) Part-time employees are eligible for: Prorated holiday benefits Prorated tuition benefits for employees and their family members Retirement plan Voluntary benefits such as term life, critical illness, and accident insurance Access to company facilities (gym, pool, health center, etc.) You can learn more about our benefit programs at our Benefits website. EEO Statement:

Augustana is an Equal Opportunity Employer. It is Augustana College's policy to provide equal opportunity to all qualified employees and applicants without regard to race, color, religion, gender, age, national origin, disability and any other category protected by federal, state or local law.

Application Instructions:

Application Instructions: Interested applicants should submit a cover letter and resume for consideration along with contact information for three professional references. Review of applications will begin immediately and will continue until the positions are filled.

Frequently Asked Questions (FAQs)

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