Administrative Assistant - Department of Public Works

The City of Fishers is seeking a full-time Administrative Assistant to support the Department of Public Works. Duties are centered around data entry, purchase order requisitions, and vendor/interdepartmental communication. Coordinating and organizing the flow of documents and providing accurate information or assistance to internal (city staff) and external stakeholders (vendors, contractors, etc.) is a primary function of this role. The position exists within a dynamic work environment where teamwork is required and keeping up-to-date on City events and developments is encouraged.

Examples of Duties:

• Process invoices and monthly utility bills.
• Track utilities via Excel spreadsheets.
• Utilize a variety of software programs and systems to support daily office duties.
• Attend department meetings.
• Track receipts and reconcile statements for internal credit card purchases.
• Perform clerical duties as necessary, including typing correspondence, letters, and memos, preparing computerized tables and graphs.
• Assist staff with management and maintenance of files, including scanning, copying, document logging, filing, etc.
• Upload data into asset management software as needed to capture department expenditures.
• Perform other duties as necessary.

Minimum Qualifications:

• High school diploma or GED required;
• 2+ years of work experience in an administrative or clerical support role required;
• Broad knowledge of office software (Word, Excel, Adobe, etc.) and ability to quickly learn additional programs and systems required;
• Must possess excellent communication, interpersonal, and organizational skills and maintain confidentiality;
• Openness to learn new tasks as needs and opportunities become available;
• Hours are Monday Friday 7:30am 3:30pm (can be flexible from 7am - 4:30pm);
• This is a full-time benefit eligible role.