Administrative Assistant 4 (15899-3)
2 Days Old
- Job Title: Korean Bilingual Administrative Assistant 4
- Job Type: 12 Months, Regular Fulltime, Hourly
- ** Must be Korean Bilingual
- Experience working with the executives required
Location
- 9605 Scranton RD, San Diego, CA
- Fully on site
Benefits
- Medical Insurance (Health, Dental & Vision)
- Paid Time Off
- 401K
- H1B/Green Card Sponsorship for qualified employee
- Hands-on experience at global industry leader Samsung
- Opportunities for career advancement
Compensation
$24- 26/hr
Top Three Skills
- Must be Korean-English Bilingual
- Excel Skill
- Communication Skill
Overview
The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
- Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
- Review and approve invoices, reports, memos, letters, financial statements, and other documents
- Review and approve corporate documents, records, and reports
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
- Prepare agendas and make arrangements for committee, board and other meetings
- Make arrangements for travel, planning meetings, etc.
ESSENTIAL & RESPONSIBILITIES
- HQ Visitor Support
- Provide general information to HQ visitors and assist with reservations and extension of lodging and transportation
- Support visitors with hotel, transportation, meal/snacks, and any other emergencies on their behalf
- Prepare meeting facility to have meeting with HQ or 3rd party vendor in real time
- Resource Related
- Maintain, track, and create reports for departmental resources (regular full time, outsourcing, HQ visitors and other visitors as needed). Create weekly resource HC and visitor HC reports
- Provide support to new hires upon arrival such as seating arrangements, desk phone, mobile phone, if needed; asset acquisitions, request IT assets via GHR for employee
- Provide name tags for new hires and recollect for terminations
- Check with manager on asset return process going correctly when employee (RFT/Dispatcher/Vendor resource) leaves company
- Support and follow up on all 3rd party vendor new hire approvals/termination requests to HRBP, GHR Vendor Support, and Security
- Finance Related
- Assist Dispatcher to manage entertainment/social event budget & reimbursement needs
- Purchase items for department such as but not limited to testing equipment, services, low value assets, office supplies, etc. for all employees (Dispatcher & RFT) and make sure items have been received by the requester
- Purchase snacks, refreshments, and meals as needed by department
- Create RMS PUMIs and KNOX PUMIs as needed for the department ex) low value assets, FOC, samples, repair and construction, lost property, immigration related, etc.
- Analyze San Diego Lab expenses on a monthly basis
- General Support
- Assist in event planning including scheduling, catering, setting up, and breaking down
- Perform general office management and administration duties for the executive staff and the department, including mail, courier shipments, copies, printing, office setup, etc.
- Assist as needed in preparing reports when hiring manager needs certain information to be analyzed and provide information to customers, internal employees, and share company communications
- Coordinate and support HR related activities and events (DOS, Flu shots, Massages, other HR events as requested)
- Serve as site emergency coordinator
- Office Related
- Communicate with GA for all facility inquiries, office construction, and submit work orders for office & janitorial improvements. Communicate with building management for vendor approvals as needed
- Lead and coordinate office space management and internal/relocation moves with GA and Leaders
- Check projector status in Video conference rooms. Assist on how to setup Video conferences for users
- Maintain network access, applications, and printing, and resolves network difficulties via respective channels (IT, etc.)
- Coordinate with IT POC and support in uptake of servers/desktop stations/network
- Organization of server/IT room (as clean as possible)
- Asset Related
- Order sample devices and register on NASMS except the case of carrier lab entry for getting TA approval
- Support lost asset audit with Finance team by locating and confirming asset tag number
- Submit investment PUMIs for asset purchases
Qualifications
- Bilingual Korean Required
- Experience working with executives required
Skills
- Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
- Strong ability to work independently and manage one's time.
- Strong ability to keep information organized and confidential.
- Strong ability in event planning.
- Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience:
- High school diploma or GED required
- 8-10 years experience required
- Experience working with executives required
Our team of highly experienced developers offer a wide range of mobile application and software development positions. We also have opportunities in business operations and administrations, logistics, UX/UI design, and many more!
Our vision is 'We Want to See You Grow' to become the industry leader for both employee and company.
For more information about JND, please visit www.jndsolutions.com
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- Location:
- San Diego
- Job Type:
- FullTime